Privacy Policy

1. Data We Collect

We collect the following information to provide our service:

• Your resume and work history
• Personal information (name, email, phone)
• Job preferences (location, salary, job title, company preferences)
• Job board account credentials (if you authorize us to use existing accounts)
• Payment information for subscription billing
• Application history and interactions with the service

2. How We Store Your Data

Your credentials and sensitive information are encrypted using AES-256 encryption, the same standard used by banks. We store encrypted data on secure servers with limited access. Only essential staff with proper authorization can access encrypted credentials, and never in decrypted form.

3. How We Use Your Data

We use your data exclusively to:

• Create and submit job applications on your behalf
• Generate personalized cover letters
• Process payment for subscriptions
• Send you emails about applications and account activity
• Improve our matching algorithms and service quality
• Comply with legal obligations

4. Data Never Sold or Shared

We never sell your data. Your data is never shared with third parties for marketing, advertising, or any other purpose except as specifically stated in this policy. Employers receive only the information you authorize us to send in your application.

5. Third-Party Services

We use the following third-party services:

• Stripe: Payment processing for subscriptions. Stripe stores payment information according to PCI compliance standards.
• Anthropic: AI services for generating personalized cover letters. Anthropic processes job descriptions and resume data to generate text.
• Job Boards: Indeed, ZipRecruiter, Glassdoor, LinkedIn, and other job boards process your applications according to their privacy policies.

We require all third-party services to comply with data protection regulations and to process data only as we instruct.

6. Data Retention

We retain your data as long as your account is active. You can request deletion of all your data at any time. Deleted data cannot be recovered. We may retain minimal data (email, general usage) for legal compliance, up to 12 months after deletion.

7. Cookies and Tracking

We use cookies for authentication and session management. We do not use tracking cookies for advertising or analytics. You can disable cookies in your browser, though this may affect service functionality.

8. Your Rights

You have the right to:

• Access all data we hold about you
• Download your data in a portable format
• Correct inaccurate information
• Delete all your data (right to be forgotten)
• Withdraw consent for data processing
• Object to automated processing

To exercise these rights, contact us at [email protected].

9. GDPR and Data Protection

ApplyFastAI complies with the General Data Protection Regulation (GDPR) and other data protection laws. We only process data with your explicit consent. You can withdraw consent anytime.

10. Children's Privacy

ApplyFastAI is not intended for users under 18 years old. We do not knowingly collect data from minors. If you are under 18, please do not use this service.

11. Data Breach

If we discover a data breach affecting your information, we will notify you as soon as possible. We maintain insurance and incident response procedures to minimize harm.

12. Policy Updates

We may update this privacy policy from time to time. We'll notify you of significant changes via email. Your continued use of ApplyFastAI after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions about this privacy policy or your data, contact us at:

Email: [email protected]